Document Management Administrator

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Related Professions

What is Document Management Administrator?

Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.

Minimum education level

PT3

SPM

STPM

Diploma

Degree

Average Salary

RM2500 - RM 5000

Example of a Job Position

Business Process Analyst

Record Business Manager

Document Control Manager

Document Control

Electronic Content

Record Manager

Document Management Consultant

Implementation Specialist

IT Project Manager

Manager

Enterprise Content Management

Record Systems Analyst

Task

? Conduct needs assessments to identify document management requirements of departments or end users ? Consult with end users regarding problems in accessing electronic content ? Monitor regulatory activity to maintain compliance with records and document management laws ? Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content ? Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists

Knowledge

Administrative

Knowledge of administrative procedures and systems, such as managing words, managing documents and records, stenography and transcription, designing forms, and other office procedures and terminology.

Customer and Personal Services

Knowledge of principles and processes to provide services for customers and personal. This includes assessing customer needs, meeting service quality standards, and evaluating customer satisfaction.

Computers and Electronics

Knowledge of circuit boards, processors, chips, electronic equipment, computer hardware and software, including applications and programming.

Administration and Management

Knowledge of business and management principles including strategic planning, resource allocation, human resource modeling, leadership techniques, production methods, and coordination between people and resources.

English

Knowledge of the structure and content of English, including the meaning and spelling of each word, composition rules, and grammar.

Skills

Active Learning

Understand the implications of new information for basic decision making and problem solving now and in the future.

Monitor

Monitor / assess the performance of themselves, other individuals, and organizations to develop or take corrective actions.

Writing

Communicate effectively through writing that suits the needs of the audience

Critical Thinking

Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to the problems handled

Reading Understanding

Understand sentences and paragraphs written in work documents.

Capability

1
Oral Expression - The ability to communicate information and ideas when speaking, so that others can understand what is being conveyed
2
Written Expression - The ability to communicate information and ideas in writing so that others can understand
3
Oral Understanding - The ability to listen and understand information and ideas conveyed through words and oral sentences
4
Written Understanding - Ability to read and understand information and ideas conveyed through writing